What is the purpose of the Receiving Report?

• A. To document what was received and provide a basis for updating the property records
• B. To authorize disposal of unneeded items
• C. To schedule maintenance for items
• D. To notify vendor of delivery date

Answer: (A)

The Receiving Report records exactly what has arrived and provides the basis for updating property records in the Army property accountability system. When goods are delivered, it lists quantities received, item descriptions, any serials or lot numbers, the condition, and references like the purchase order. Once the receipt is verified, this document updates the property book to reflect new assets or changes in quantity and helps identify any discrepancies to be resolved before proceeding with further processing. The other options don’t fit because disposal requires a separate authority, maintenance scheduling uses work orders, and notifying the vendor about delivery dates is part of procurement, not the receipt documentation.