Which document provides the basis to update property records after receiving items?

• A. Purchase Order
• B. Receiving Report
• C. Invoice
• D. Packing List

Answer: (B)

The Receiving Report is the document that serves as the basis for updating property records after items arrive. It captures exactly what was actually received, including quantities, item identifiers, lot or serial numbers if applicable, and any damages or shortages. This creates an authoritative record that asset managers use to adjust the property accountability system, reflect current stock levels, and trigger any follow-up actions for discrepancies. The other documents play different roles—purchase orders define what should be delivered, packing lists help verify shipped contents, and invoices are used for payment—but they do not provide the official receipt data needed to update property records.